Executive Assistant

30th September 2021

Engitix uses proprietary decellularisation technologies to expand cells in 3D culture. Unlike traditional decellularisation technologies which generate extracellular matrix (ECM) products from animal tissue, the Engitix 3D Tissue Engineering System produces human ECM scaffolds which retain the biophysical and biochemical properties of the healthy or diseased donor organ ECM. These ECM scaffolds are then used to develop in vitro disease models for the discovery and validation of novel therapeutic targets and to identify effective therapeutics for fibrosis and solid tumours.

Role Summary

Engitix is seeking to recruit a high performing and enthusiastic Executive Assistant to support the executive team and to help with administration, front of house / guest management, general organisation, and other tasks.

Key Responsibilities

  • Prepare papers, reports, and other requirements for meetings
  • Manage board documentation and dashboard reports
  • Proof-read and sense-check communications and documentation in compliance with brand and risk procedures
  • Project manage complex events ensuring compliance with process
  • Monitor high-level deadline completion
  • Make logistics arrangements (meetings, bookings, relocations and travel arrangements)
  • Organise business and social functions
  • Arrange hospitality and undertake front-of-house duties
  • Diary organisation
  • Direct and screen phone calls
  • Liaise with staff to deliver company goals
  • Minute taking
  • Assistance with recruitment processes (job advertising, contacting candidates, arranging interviews, etc.)
  • Support with the purchasing procedures and processes
  • Help with new employee induction and HR documentation
  • Postage and shipping to and from the office

Skills and Experience

As well as strong communication, organisational, time and people management skills, you should have:

  • Experience working with C-suite or similar professional level people
  • Experience of working with purchase orders and financial record keeping
  • Previous experience as PA or EA
  • Batchelor’s degree or other professional qualification
  • Exceptional attention to detail
  • Polite, persuasive, and confident personality
  • Proven record of hands on problem-solving
  • Ability to plan, organise and prioritise workload to meet deadlines
  • Ability to maintain a high level of confidentiality and discretion
  • Previous experience in office administrative tasks, travel planning and event arranging
  • Proficiency with mainstream business computer programs (Microsoft, Google etc)

To apply for this position, please send a full CV along with a cover letter to careers@engitix.com.